Item Comments
Item Comments help you record Serial Numbers, Lot Numbers or other item specifics. Prefs let you automatically fill in Detail Descriptions, Vendor Part Numbers and more.
On an Item Adjustment, also used for a Build, you may want to record Lot or Batch #. Then, use Item Comment in the Find Dialog in Item Adjustments Search to bring it up.
For Serial Numbers, UPC's, or other barcodes you can scan into Comments as needed. You can also scan into Item Code and have it lookup your item from the barcode scan.
Item Comments on Item Adjustments can be:
• entered by typing or scanning into the Comments column
• entered, edited, spell-checked on the Comments window
• searched in the Item Adjustment Search
• exported from the Item Adjustment by clicking Export and choosing the Include Detail
• imported using the Item Adjustment Import
Item Adjustment
Item Adjustment lets you change item quantities or build items from component items.
If you need to adjust for missing damaged or inventory shrinkage use Item Adjustment. Enter the Item and the Adjust or New Qty and use Avg Cost and Category pre-loaded.
If you need to build an item from components enter the Item in your Item Adjustment. A dialog will ask how many to build. Enter a number and it will fill in the Components.
Item ETA's
Item ETA's let you know the next estimated time of arrival based on your PO's entries.
On a Purchase Order, BigBusiness helps you estimate ETA's using Vendor ETA Days. You may also set individual PO Line Item ETA's based on feedback from your vendor.
At a glance,you know the next date a shipment is expected, and if you need more detail you can Show, Allocated to see a list of Orders by Ship Date and PO's by your ETA's.
BB tracks several ETA dates including:
• P.O. ETA - the ETA of the Purchase Order as a whole
• P.O. Line Item ETAs- the ETAs of Line Items on the Purchase Order
• Item ETA - the ETA of the Item as a whole (next expected shipment)
• S.O.. Line Item ETAs - the ETAs of Line Items on the Sales Order
1. When you create a new Purchase Order (and select the Vendor), Big Business sets the PO Date to Today (using the Date&Time on the Server for Multi-User), then sets the P.O. ETA to Today plus the number of Vendor ETA Days listed on the Vendor Card.
2. P.O. Line Item ETAs are set to the P.O. ETA automatically and can be overwritten with individual ETAs (if these vary for various Line Items).
3. If you change the P.O. ETA, you will be asked if you want to "Change the ETAs of all Line Items?".
4. When a PO is Saved, Modified, or filled by a Bill, the Item ETA is updated to the next (chronological) P.O. Line Item ETA, which has an Open Quantity (is not yet filled).
5. When an Line Item is entered on a Sales Order the S.O.. Line Item ETA is automatically set to:
- today if it's (inventoried) On Hand
- the Item ETA if it's not on hand, but on order
- Today plus Vendor ETA days if it neither on hand, nor on order, but has a Vendor listed
- today if none of the above apply
Item Labels
Item Labels let you print price labels, barcode labels, and allocation tags for each item.
Big Business designates labels in physical dimensions and references Avery(R) label numbers to help you easily select compatible labels from the many standardized sizes available.
Big Business prints Price Labels for Items using a standard 30 label per sheet layout. Price Labels can be printed from:
• Vendor Bills
• Item Cards
• Item QuickSearch
To Print Price Labels:
1. Find the Item Card or QuickSearch the Items for which you want to print Price Labels.
2. Click Print and select the Price Labels with the appropriate Price Level.
3. Click the OK button, then enter the number of labels for each Item and the position of the beginning label.
Big Business includes the ability to print on a previously used sheet of labels to assure that no labels go to waste. Always check that the labels you are using are compatible with your printer. Check your printer documentation for any warnings about printing labels or printing on partially used sheet of labels. Missing labels, high temperatures and a convoluted paper path increase the risk of a label detaching from its sheet while printing, which may cause serious damage to your printer.
Inventory Costs
Inventory Costs are tracked coming and going to keep your accounting and inventory.
Item Cost is filled in on PO's and used if an item runs out. It is the cost for new items.
Average Cost is the value of items you have in stock based on the costs of those items.